The Custom Fields functionality allows you to create and configure the different types of fields that are relevant for your organization when handling Events.
It can vary from one Event Type to another which fields may be relevant or not. Therefore, the system allows you to add Custom Fields on Event Type level, this way we ensure that every time a new Event is created in the system, all the right custom fields are available in the Event Registration Form as well as in the Event Investigation Form.
Types of Custom Fields
There are many different field types to choose from. All of them can be set to be mandatory.
When creating a date field you can determine if you would like for the field to include Day, Month, and/or Year. Moreover, you can configure if, for example, the system should only allow for past or future dates.
The dropdown field allows you to add as many options as you need users to be able to select from. Also, it can be configured so that users can select multiple values from the dropdown and even allow them to introduce another value.
When creating an image field you can configure the dimensions as well as the border the image will be given when uploaded.
In the case of numeric fields, no additional configuration is needed.
A text field will be shown as a single, 1 line field in your form. It is mandatory to indicate the maximum number of characters allowed.
Text area field
These types of fields will be shown as a larger box for adding text. A text area is to be used when the idea is to add text that is longer than can be shown in a text field. In this case, you also need to indicate the maximum number of characters allowed. Text areas include text formatting functions.
When creating a range field, you will need to introduce the minimum and maximum range options.
You can introduce as many values as needed when creating checkbox fields. Checkboxes are to be used when it should be possible to select more than one option.
You can introduce as many values as needed when creating radio fields. Radio buttons are to be used when you only want users to select one option.
Grouped Custom Fields
It may be relevant to show various custom fields grouped together in the Event Creation Form and/or in the Event Investigation Form. For this, Scilife allows you to create Grouped Custom Fields.
These fields are configured by creating a Custom Field, indicating that it should be a Grouped Custom field and then adding all the Custom Fields that shall be Grouped together.
Once a Custom Field has been added to a Grouped Custom Field it can no longer be used separately.
Grouped Custom fields can be configured to be repetitive, this means that when added to an Event, you can add as many as you need by clicking on the New + icon that will show to the right of the field.
Adding Custom Fields to Event Types
Once the Custom Fields have been created and configured, then they can be added to your Event Types. Depending on each Event Type, it may be relevant to always use the same Custom Fields for all Event Types but it can also be the case that you will end up using different Custom Fields for every Event Type. This is completely configurable within the system.
When adding Custom Fields to Event Types you can select which Custom Fields are to be shown in the Event Registration Form and which are to be shown in the Event Investigation Form.
Custom Fields will always be shown at the bottom of the Event Registration Form and at the bottom of the Event Investigation Form, after the standard system fields of each of these.