Changing the due date of a CAPA

When can it be changed?

CAPA due date can only be edited when a CAPA is in Created or in Implementing status. The due date during these statuses can be modified as many times as needed.

CAPA due date cannot be edited while in the remaining statuses: Under Signing By Approver, Under Signing By QA, Effectiveness Check Pending nor Effectiveness Pending Approval.

Who can edit CAPA due date?

While the CAPA is in Implementing status:

• Users who are assigned the role of QA in the CAPA (regardless of their system role) are allowed to change the CAPA due date.
• Administrators can also edit the due date of a CAPA if they don't have a role in the CAPA or if their role in the CAPA is that of QA. Administrators who are configured in the CAPA as Creator, Responsible Person and/or Approver (but not QA) will not be able to edit the due date, unless they are Allowed to be QA on their user profile.

While the CAPA is in Created status:

• Administrators and all users with a role in the CAPA (Creator, Responsible Person, Approver and QA) can edit the due date.

Editing CAPA due date while in Created status

1. Go to CAPAs > CAPAs.
2. Use the Filters and/or Search field to find the CAPA you wish to edit.
3. Once you have found the CAPA, click on the Actions button.
4. Click on Edit.

In the CAPA Details Form, go to the Due Date field, set the new date and save the CAPA.

Editing CAPA due date while in Implementing status

1. Go to CAPAs > CAPAs.
2. Use the Filters and/or Search field to find the CAPA you wish to edit.
3. Click on the Title of the CAPA.

In the CAPA Details Page, click on the Calendar icon.

In the Change Due Date window:

1. Indicate the New Due Date.
2. Provide a Reason for changing the Due Date.
3. Save.

In the CAPA Details Page:

1. The new Due Date can be seen in the middle column. Just below the new Due Date, the old Due Date will appear, now striken through so as to indicate clearly that the Due Date has been changed.
2. Go to the Audit Trail Tab.
3. The Audit Trail will reflect the updated Due Date including the Reason why the Due Date was modified.