In Scilife to Force Review a Document means to force a new approval cycle.
This could be due to several reasons, including:
- You received an email notification informing you of the approaching periodic review.
- By Force reviewing the Document in question, you will have enough time to make the necessary changes before the Document expires.
- If the Document is in Published status and one or multiple Users with a role in the Document need to be removed or deleted.
- In this case, it is recommended to Force Review the Document, remove the User(s), add the new Author / Reviewer / Approver / QA users, and then push the document through the entire approval cycle until Published status.
- If the users are then to be deleted from Scilife altogether then at this point they can be deleted without a document role being empty, (if that user was the only user in that workflow entity).
- If the Document needs to be updated before the configured expiration date then you will need to perform a force review to be able to make the changes
For more information on who can Force Review a document, please refer to this article: Who can Force Review a Document?
Relevant for: Administrators / Managers / Regular Users.
Please note:
- The user who Forces Review a Document will automatically be set as an Author of the Document. The rest of the roles will remain unchanged.
- After Force Review is activated the Document will change to Draft status and the version will be incremented accordingly.
- It is possible to add a user/ users to a published document without force reviewing and also to remove users that did not participate in the workflow of the current published version but users that did participate will have a lock symbol next to their name and can only be removed by force reviewing the document.